M4 Van Centre - A World of VansSwindon
01793 297579

M4 Minibus Centre - The UK's No 1Lyneham
01249 248983

M4 Trade Centre/Part ExchangesLyneham
01249 249616

M4 Service & MOT CentreSwindon
01793 619200

Complaints Policy

Used Vans, Minibuses and New Vans for sale across the UK

Tom Gallagher Group Ltd (TGGL) aim to offer the best possible service, but there may be occasions when a customer feels dissatisfied. If so we will always try to resolve the problem quickly and wherever possible to their satisfaction.

The steps we will take to handle Customer complaints.

If a customer is dissatisfied with any part of our service, it's important they let us know as soon as possible. By working out their problem we can make sure that we give them the best service possible.

Procedures

Customers may complain in the manner that is most convenient for them (telephone, email etc). Sometimes we may have to ask the customer to outline their complaint in writing, to help us fully understand their concerns. If we can't resolve their complaint straight away, by the end of the next WORKING day, we will formally record the complaint and look into it in more detail. This may obviously take some time, but we will keep the customer informed of how their complaint is progressing. For all recorded complaints we'll take the following step

By Day 7

We will investigate the complaint and try to give the customer a full reply. If this is not possible, an acknowledgement will be sent to let the customer know who is dealing with their complaint.

By Day 28

We will have completed our investigation of the complaint and sent a written response. In some cases however, we may need more time to respond. If so, we will write to the customer with an update of the situation.

Hopefully our response will have resolved the situation but, if the customer is still unhappy, we'll take another look at their concerns.

By Day 56

It is highly unlikely that we will not have resolved the customer's complaint in this time, but if we haven't, the Managing Director will review the file and send the customer our final response. If this is not possible we will write to the customer giving them an update on the situation.

At all stages we will ask the customer to confirm in writing that they are satisfied with the way their complaint has been handled.

What Next?

If after issuing our final response or update on progress the customer is still unhappy, in certain circumstances they can also contact the Financial Ombudsman Service within six months of our letter. Before taking this step, the customer needs to check that the Ombudsman can handle their complaint. A leaflet is available that describes this service and a copy will be sent with our Final Response. The Ombudsman is Independent and impartial and is responsible to the Financial Conduct Authority.

Telephone numbers and address

The Financial Ombudsman Service
Exchange Tower
London
E14 9SR
Tel: 0800 0234 567 / 03001239123

  • The part exchange goods must be the sole property of the Customer, and the Customer must be entitled to sell them.
  • The part exchange goods must be delivered in the same condition and with the same features as when they were examined by the Dealer

Recording Complaints

We will keep an accurate record of all complaints received, recording the type of complaint, the customers concerns, whether we did something wrong and what action we took to satisfy the customer's complaint including any redress or compensation given. We will review the causes of complaint to analyze whether common errors are occurring and where necessary carry out re-training or change our procedures to rectify these errors.

Management Information

Information regarding complaints will be reviewed regularly by the management team of TGGL.

Reporting

We will ensure that we provide accurate information to the FCA as required.

Nominated Person (Complaints Handler) Details.

Nominated Person: Alan Rowland

Direct Dial Telephone number: 01793619200

Email address: alan@m4servicecentre.co.uk

Contact can be made by telephone Monday to Friday between 9:00am and 5:00pm

TGGL is authorised and regulated by the Financial Conduct Authority, our reference number is 665278

We are a Credit Broker not a Lender

Company Registration No. 4279824

Head Office:

M4 Service & MOT Centre
Unit T
Westmead Industrial Estate
Westmead Swindon
SN5 7YT

* Every effort to ensure all prices and vehicle details on this website are correct. However, as these are used vehicles, the standard specification can sometimes differ from that shown. Please satisfy yourself that a vehicle has a specific feature that is important to you before purchasing, our showroom sales staff will be happy to assist you. Prices, offers and details of vehicles are subject to change without notification.

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